OptiFlex Surgical Services Supply Chain System

Achieve Leaner Inventory Through Preference Card Management

The OR is known as a key revenue center, but if you're manually managing inventory you're vulnerable to lost charges. Manual methods also make it difficult to manage high cost physician preference items a key target of cost control efforts.

The OptiFlex™ Surgical Services Supply Chain System reduces manual work by automating the physician preference card system. It also accurately tracks usage and costs of operating room supply items from pre-picking to post-case reconciliation. The software manages items stored in both open shelving areas as well as in secure, automated dispensing cabinets.

Improve Profitability With Total Case Costs

Surgical Services Supply Chain System allows you to capture complete case costs to achieve the following:

Reduce inventory Make better purchasing decisions, reduce excess inventory, and lower costs

Reduce case costs Gain greater leverage to push for product standardization

Reimbursement Have complete and accurate data accessible for Medicare reimbursement audits

UDI compliant Clearly and accurately document implantable UDI information in the EHR

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  • Improves productivity for materials management and nursing staff:

    • Faster turnover of suites

    • Eliminates need for charge stickers or "tick sheets"

    • Prevents delays caused by stockouts

  • Lowers costs by reducing consumption and inventory levels

  • Increases ROI by ensuring consistent and accurate charging

  • Simplifies reporting and analysis of supply costs

Flexible, Efficient System

  • Works with open shelves, secured automated dispensing cabinets, or a combination of the two

  • Cabinets can be tailored with supply rack and other accessories

  • iOS mobile app for iPad Mini or iPod Touch adds convenience with cross-referencing and two-bin Kanban ordering

  • OptiFlex server available in physical and virtual platforms (VMware ready)

  • Barcode scanning captures lot, serial numbers, and expiration date, providing quick access in the event of a product recall

Smart Inventory and Cost Tracking

  • Tallies costs as items are scanned, giving clinicians greater awareness of case costs

  • Provides cost reports by case and by physician

  • Creates unique surgical case barcode to accurately track supply costs in each case

  • Incorporates real-time reorder points, par levels, and sequential pick tickets

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"Our warehouse staff has it much easier now, and less time is wasted traveling to and from the ORs."

Steve Smith, Value Analysis Data Coordinator for Supply Chain Operations, Billings Clinic View More